Issue Rationale for renewals as required per FS 287, DOE 6A-1.01 and School Board Policy

a. Smoothie Bid #08-SFS-02.  Contract Period is September 1, 2008 through August 31, 2009.  This is the first renewal. 

b. Re-roofing of Shingled Roofs Bid #08-MA-286.  Contract Period is August 22, 2008 through February 19, 2009.  This is the fourth renewal. 

c. Electrical Components - Part Two:  Individual Unit Pricing for Ballast & Fixtures #08-MA-290 was awarded March 20, 2008 to World Electric Supply, Inc as the third lowest bidder for Ballast 2T8 lamp & 4T8 lamp.  The bid stated “No Substations” for the electrical Components however the vendor bid an alternate brand.

Extend renewals as follows:

a. Smoothie Bid #08-SFS-02 - To:

·         Planet Smoothie

b. Re-roofing of Shingled Roofs Bid #08-MA-286 - To:

·         Quality Construction, Inc.

c. Electrical Components - Part Two:  Individual Unit Pricing for Ballast & Fixtures #08-MA-290 - To:

Remove World Electric Supply, Inc as the third lowest bidder for Ballast 2T8 lamp & 4T8 lamp.

Part Two: 

Order of             Ballast                   Ballast                     Fixture                        Fixture

Award              2T8 lamp                 4T8 lamp                 4T8 wrap-around       4T8 2x4 lay-in

Third             ---- NA ----              ---- NA ----                    Rexel Consol.            World Elec. Sup.

a. Smoothie Bid #08-SFS-02:  Estimated $75,000.00

b. Re-roofing of Shingled Roofs Bid #08-MA-286:  Estimated $450,000.00

c. Electrical Components - Part Two:  Individual Unit Pricing for Ballast & Fixtures #08-MA-290:  None

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management